Payroll Q & A

Do we need employees’ permission in order to give them their T4s/RL-1s via e-mail or can we just inform employees that is how we are going to do it?
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|hrreporter.com|Last Updated: 02/27/2007

Question:

Do we need employees’ permission in order to give them their T4s/RL-1s via e-mail or can we just inform employees that is how we are going to do it?

Answer:

Both the Canada Revenue Agency and Revenu Québec allow employers to provide their employees with year end information slips electronically, provided that the employee agrees in writing to receive the T4/RL-1 this way.

Employers cannot arbitrarily decide to send slips to employees electronically. Regardless of whether employers provide employees with printed or electronic T4s/RL-1s, employers must give the employees the slips by February 28, 2007.

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